Postponing your wedding day is a massive decision. If you’re thinking of postponing your wedding due to the Covid-19 pandemic then read on.
This isn’t a completely comprehensive commentary on the Coronavirus Pandemic. How it affects your wedding day will differ from wedding to wedding but I do hope to offer some helpful tips to steer you through.
For financial issues arising from your wedding postponement I strongly advise calling your wedding insurance company.
Please continue to take note of the government’s advice on social distancing and staying at home.
The more we all co-operate with these actions the quicker we will all get through this crazy time.
Some of you reading this may be working for the NHS in one capacity or another.
I would like to wholeheartedly thank all of you for your continued hard work and servant hearted dedication to others. ?
If You’re Just Starting to Think About Postponing Your Wedding…
You may still have your wedding date firmly secured in the diary for this year and are yet to start the process of postponing your wedding day.
I’d just like to say that as it stands right now that is a perfectly ok position to be in. There is no need to make a rushed decision.
If your wedding day is planned for May/June/July/August 2020 then I think some of the following advice could be helpful moving into the days and weeks ahead.
1. Speak to your wedding venue.
If you haven’t done this already, do this as soon as you can.
Your wedding venue has probably postponed several weddings from April and May already so they will now have a good idea of how to navigate this process.
You will need to discuss with them a plan ‘B’ and a backup date.
This will include arranging a new date which both you and the venue are happy with.
Be prepared to move your wedding to 2021.
You may have your heart set on a Summer wedding, be aware that dates for 2021 weddings may well already be booked.
Be aware that some key Saturday dates for 2021 may be gone.
Figure out alternative week days that you would be happy to get married on and see what they have available. Friday’s and Sunday’s are good alternatives!
This is a disastrously hard time for many people and businesses and a small degree of flexibility with your wedding day could go a long way to retaining many of your currently selected suppliers.
2. Get in touch with your wedding suppliers.
This is a crucial next step. Once you’ve got a confirmed backup date you need to communicate this with all of your wedding suppliers.
That’s your florist, photographer, videographer, car hire, DJ – everyone.
Again, many of your wedding suppliers will have had emails and communications from brides and grooms about postponing their wedding day so they should have a process in place.
– Be prepared.
Some of your wedding suppliers may be unavailable for your new wedding date.
If you’ve chosen a Saturday in 2021 then this could be the case.
Saturday’s are key dates for weddings. They are the dates that get booked up in peoples diaries the earliest, sometimes 2 or 3 years in advance.
If your suppliers have a large team, for example: your DJ has 4 DJ’s working for his company. Then you may be be ok.
But for some smaller business that are perhaps running as a one man band this could be more difficult.
These are trying times for everyone.
If one of your suppliers is no longer able to accommodate your new wedding date they will do everything they can to make sure you’re covered.
What about my Deposit payments?
This is a large area that I’m just going to touch on very briefly.
You SHOULD have signed some form of contract/booking form with your wedding supplier for them to reserve your wedding date in their calendar.
Those terms are what will determine your suppliers handling of your deposit.
If you didn’t sign any form of contract or booking form then you have entered into a grey area and may need to seek outside counsel.
Some suppliers may be in a position to return your deposit as a sign of ‘goodwill’. This would more than likely go against their terms and conditions as 95% of the time your deposit would be lost.
Some suppliers may retain your deposit as that is what their terms and conditions state.
For some suppliers returning a number of deposits may mean that they have to close down. It could cripple their business so badly that they cannot continue to operate.
As I stated at the beginning of this article you should consult your wedding insurance company and if need be any other outside council.
This is why it is paramount to speak with your suppliers and ask the questions and if you are considering postponing your wedding date think about it sooner rather than later.
3. Speak to Your Guests
Ok fear not though. Your wedding day will come and it WILL be amazing.
People will party harder, love stronger and hug with sincere intensity.
Consider each and everyone of your wedding guests and whether they’ll be able to make your current scheduled wedding date and your new one.
Your wedding as you initially planned can’t happen without your guests so think of them during this process.
Some of your guests may be travelling from abroad. Some countries are only just starting to lockdown or seeing an early number of cases.
Other guests may be travelling from hard hit areas and may be facing financial and personal loss.
A wedding is a cause for celebration. Give people time.
Postponing your wedding date should give your wedding guests time to re-evaluate and get to the other side of the Coronavirus.
If You’re Going to Stick with Your Original Wedding Date…
If your wedding is currently planned for September 2020 onwards then all of the above is still relevant but here are a few other things to think about too.
1. Expect a Lower Guest Count
If you’re going to go ahead with your original date then I think it’s only reasonable to expect a lower guest attendance.
Some social restrictions may well be in place at this point and you may have to consider postponing nearer your wedding date.
Guests travelling from overseas may not be able to attend as travel restrictions may well still be in place.
2. Consider sending information to your guests.
This could be an email, setting up a FB page, a WhatsApp Group or a good old fashioned letter.
Keep in touch with your guests, reassure them that you plan to go ahead with your big day but perhaps with some small changes.
Talk about extra hygiene precautions, travel arrangements, additional accommodation whatever is necessary to reassure your guests of their health and safety.
3. Think about a Livestream
A livestream is a really easy way to include some of those guests who may be unable to attend your wedding day.
There are many options ranging from super easy and inexpensive to pro level livestream so talk to some who may be able to help you with this.
A wedding videographer is also another option as they can record the event for you to share with all your friends and family.
They may also be able to offer a live-streaming solution for you.
If you’re considering a wedding videographer or a livestream solution then please do get in touch as this is something we can certainly help with.
- Speak to your wedding venue and suppliers
- Communicate with your guests
- Be prepared for change
- Expect Lower Guest numbers if you’re sticking with your original wedding date
- Send out extra information
- Think about a Videographer/Livestream
I’m going to be putting up extra information over the coming weeks as the situation in the UK develops so keep an eye on this blog post for updates.